Planning a Meeting in Canada

Calgary Peace bridge evening
Calgary Peace bridge evening

Planning a Meeting in Canada

Information for Meeting Planners

Our team is ready to help you bring your meeting, convention, or tradeshow to Calgary, Canada. For everything you need to know, view our Guide to Planning Your Meeting in Canada. 


Customs and Immigration

Our national partner, Destination Business Events Canada, has created a handy guide that tells you everything you need to know about planning an event in Canada, starting with the Canada Border Services Agency. They have streamlined border procedures and services to assist meeting planners and convention organizers in holding their meeting in Canada. 

Canada Customs makes it possible for your material to clear customs following its arrival in Calgary. Calgary is a destination fully capable of handling large shipments of material from the U.S. and around the world. The on-site customs facility clears convention goods at the show rather than at the border, ensuring that your goods are not delayed when they arrive in Canada.

International Events and Convention Services Program

You can take advantage of Canada’s International Events and Convention Services Program (IECSP). Canada is the only country in the world with this type of program that was developed by the federal government to encourage organizations to hold their meetings in Canada. The program facilitates the movement of goods into/out of Canada. 

Immigration, Refugees and Citizenship Canada’s Special Events Unit

If you are organizing an international event or meeting and need help facilitating delegates’ entry to Canada, register with Immigration, Refugees and Citizenship Canada’s Special Events Unit and get the support you need to plan a successful event. Their Special Events Unit is your one-stop source of information on Canada’s visa and entry requirements. Once you’ve registered your event, the Unit will provide you with valuable information and support, free of charge. 

Entry into Canada - Personal Identification

Visitors entering Canada must present a valid passport and, in certain cases, a visa. It is strongly recommended that you carry your passport with you at all times for identity purposes. Before entering Canada, all visitors are responsible for ensuring that they have the required documents necessary.

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