Booking Assistance

At Tourism Calgary, we specialize in creating successful events. Our experienced team will work closely with you to tailor our support and recommendations to meet your event's objectives.

Our account managers have invaluable experience assisting clients with work such as:

• Developing bid packages, including taking the lead on writing bid documents as needed

• Securing host hotel(s) and venue(s)

• Enhancing the athlete/attendee experience with dedicated Event Servicing Team support

• Getting connected to the right service providers

• Understanding the ins and outs of the destination

Calgary’s hospitality industry has come together to ensure coordination and synergy in its initiatives to promote, welcome and service meetings in Calgary. Our objective is to ensure the process of researching and booking your event is simple and straightforward. That’s why we are happy to be your intermediary between our many partners, including:

• City of Calgary

• Calgary Hotel Association

• Sport Calgary

• Calgary Airport Authority

• Travel Alberta

• Destination Canada

Here are a few things to keep in mind when choosing a date for your event in Calgary:

• Got your eyes on July? Keep in mind that for ten days at the beginning of each July, the annual Calgary Stampede takes over the city, meaning hotels and venues may be booked up far in advance.

• Calgary winters offer exciting outdoor opportunities for skiing, snowboarding, dog sledding and dancing under the northern lights in the nearby Canadian Rocky Mountains.

• Calgary summers are mild and bring plenty of adventure as well. Calgarians love to spend time outdoors, especially during warmer months, and there is plenty going on with outdoor festivals and events.

See what seasonal events and activities align with your desired timing.

We have access to sources of funding to help you meet your budgetary requirements. We will review your needs and assess your financial requirements, and seek funding on your behalf. We can also act as an intermediary with private funding sources that may consider supporting your event in Calgary. Just ask us how we can help!

Our own funding support requires a minimum of 100 total room nights at partner hotels.